Job Description

Job Description

Job Description

Title: Editorial Assistant / Coordinator

Hours: Monday-Friday 8-4:30pm or 8:30am-5pm

Location: Washington DC (Hybrid, in office Monday and Wednesday), some travel may be needed.

Type of Hire: CTH

Start: ASAP

Pay: $25-27/hour

 

About Role: The Journals Editorial Assistant/Permissions Coordinator is responsible for acting as a main editorial office contact by answering author and reviewer inquiries regarding manuscript submissions, maintaining accurate database files, preparing correspondence regarding publication decisions, and providing assistance to the editorial staff. In addition, this individual assists the Licensing and Subsidiary Rights Manager in processing requests to reproduce, translate, or otherwise use content under company copyright while also procuring permission to reproduce outside material in company journals.

 

 

· Answer main telephone line for editorial office. Respond to author and reviewer queries; screen and route calls for other staff members.

· Monitor the email accounts for all of organization journals. All emails will be answered and/or addressed within one business day.

· Prepare Editor to-do lists. Create regular emails for the Editors that includes the following information: new manuscripts just added to the Editor’s box, manuscripts that need additional reviewers and manuscripts ready for the Editor’s decision.

· Create weekly decision report. Compile a report of all decisions submitted during the week for the Editor’s final review and approval.

· Thoroughly check in all submitted papers to ensure adherence to submission requirements

· Determine editor assignments for journals with multiple decision editors, invite reviewers from Editor recommendations and monitor invitation accepts/declines. Review queues for each journal to make papers move through the process in a timely manner and that no paper is unknowingly stalled in the process.

· Process accepted manuscripts

· Transfer manuscripts from one journal to another. Ensure smooth article transfer from one title to another by taking all relevant information from submission’s peer review experience at one journal and replicating it as a new submission requiring a publication decision at the transferee journal.

· Assist in maintaining the manuscript tracking database by adding suggested reviewers as permanent potential reviewers in the database, merging of duplicate user accounts, updating keywords and keeping user contact information up to date. Monitor bounce-back “message undeliverable” notices to determine when user accounts need to be updated with current email addresses. Perform internet searches to locate current emails for registered users.

· Send invitations to potential book reviewers

· Follow-up with reviewers on the status of their book reviews

· Maintain reviewer database

• Assist Licensing and Subsidiary Rights Manager in processing requests by learning system for handling, recording, and providing price quotes for requests to reproduce, translate, or in any way use content under company copyright
• Serve as primary contact and permission granter in manager’s absence
• Obtain permission for use of borrowed material in company publications
• On occasion we do solicit editorial or other special submissions from thought leaders and as a courtesy upload their submission on their behalf. This would involve proxying as all individuals in the process, uploading the paper as the author and then accepting it as the Editor.

 

Requirements:

 

· Bachelors Degree with strong background in English, Communications, or a Required Field

· Expert Skills with Microsoft Word, Access, Excel, Outlook

· Good attention to details, writing skills and ability to learn new software systems.

· 1-3 years of experience within an office environment

· Strong ability to set and follow priorities, manage workflow, and work both independently and as part of a team, and deal tactfully with customers in writing and on the phone.

 

Level One Personnel is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other status protected by law.

 

Company Description

Level One Personnel combines state-of-the-art staffing expertise and technology with personalized service to our clients. Level One Personnel services range from traditional temporary placement to partnering with companies to help them plan their long-term contingent workforce needs. As a small agency, we are able to focus our attention on our client’s specific needs and provide the absolute best candidates and customer service available in the industry.

Level One Personnel aggressively recruits, screens and tests applicants to ensure that only qualified candidates are provided to our clients. We pride ourselves on establishing on-going relationships with our candidates and our clients, allowing us to find the best fit for long-term career satisfaction. By matching the right person with the right job, Level One ensures a win-win situation for business clients and employees.

Company Description

Level One Personnel combines state-of-the-art staffing expertise and technology with personalized service to our clients. Level One Personnel services range from traditional temporary placement to partnering with companies to help them plan their long-term contingent workforce needs. As a small agency, we are able to focus our attention on our client’s specific needs and provide the absolute best candidates and customer service available in the industry.\r\n\r\nLevel One Personnel aggressively recruits, screens and tests applicants to ensure that only qualified candidates are provided to our clients. We pride ourselves on establishing on-going relationships with our candidates and our clients, allowing us to find the best fit for long-term career satisfaction. By matching the right person with the right job, Level One ensures a win-win situation for business clients and employees.

Job Tags

Permanent employment, Temporary work, Work at office, Immediate start, Field, Travel, Monday friday,

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