Job Description

Job Description

Job Description

Are you an ambitious, tech-savvy professional looking for a dynamic and growth-focused opportunity? Do you thrive in fast-paced environments and excel at organization, communication, and problem-solving ?  Exhibit Pros is seeking a highly skilled Executive Assistant to provide critical support to our leadership and project management teams . This role is ideal for a detail-oriented professional who can learn quickly, adapt to new technology, and effectively manage multiple projects .  As an Executive Assistant , you will be responsible for high-level administrative support , managing project coordination tasks , handling client communications , and ensuring the seamless execution of trade show projects. This position offers a clear career path for advancement in our fast-growing company.

R esponsibilities 

• Must be able to learn quickly and retain newly learned information 
• Excellent Verbal and written Communication Skills
• Detail and accuracy are extremely important for this role
• Provide high-level administrative support to executive leadership and project managers 
• Management & completion of multiple trade show forms
• Regularly engages with clients via email and phone to maintain client accounts 
• Will be trained in developing bids, processing orders
• Will be trained on several project management platforms, Monday.com, Exhibit force, Hubspot
• Adept in technology - proficient with common computer programs, including Google suite,  Microsoft Office and Excel. It’s important that you are familiar with Gmail apps, Acrobat, and Creating PDFs
• Accountable for collaborating with vendors, shipping, graphics, etc...
• Ability to multitask and switch focus quickly
• Ability to Prioritize complex event trade show planning/coordination streamlining through consistent and transparent communication
• Ability to effectively manage projects
• Processing work orders, submittals, and material requisitions
• Math skills are a must, and comfortable with measurements 
• Communicating travel needs for employees based on project

Qualifications

• An associate’s degree or administrative training is preferred
• Highly organized with excellent time management skills and the ability to prioritize projects
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer Google Suite,  skills and knowledge of Microsoft Word, Excel, Outlook, and PowerPoint

Benefits/Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities
• Health Insurance, Vision, and Dental
• 401 K

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