Job Description

Job Description

Job Description

About the Augustine Institute:
The Augustine Institute is a Catholic apostolate dedicated to the formation of the laity and the advancement of the New Evangelization. Our mission is to help Catholics understand, live, and share their faith.

Position Overview:
We are seeking an experienced and highly organized Internal Events Coordinator to support our internal events the Augustine Institute, a Catholic nonprofit organization dedicated to serving the Church’s mission of evangelization. The ideal candidate will have a minimum of 5+ years of high-level Executive Assistant experience, with significant expertise in event planning, calendar management, and creating professional presentations. This role requires exceptional communication skills, attention to detail, and the ability to manage multiple priorities efficiently, including overseeing several events concurrently while upholding the Augustine Institute’s Catholic mission and core values: Humility, Collaboration, Innovation, and Excellence .

Key Responsibilities:

• Plan and organize multiple corporate events, meetings, and conferences simultaneously, ensuring seamless logistics and alignment with strategic objectives and alignment with the Augustine Institute’s mission and values. Some events may occur on weekends, requiring flexibility in scheduling.
• Responsible for keeping event on schedule by closely monitoring the agenda, proactively managing any changes, and ensuring smooth transitions between activities. They coordinate with stakeholders to adjust timelines as needed, white maintaining focus on the event’s overall goals.
• Oversee project timelines, task management, and event budgets, ensuring deadlines are met and resources are effectively allocated.
• Prepare high-quality PowerPoint presentations for internal and external meetings, ensuring clear communication of key messages and data.
• Prepare materials for meetings and events, including program materials, agendas, binders, and any other necessary documentation.
• Act as a proactive liaison between the executive team and internal/external stakeholders, handling inquiries, coordinating projects, and facilitating clear communication.
• Manage travel arrangements, including booking flights, hotels, and ground transportation, ensuring detailed itineraries for each trip.
• Provide high-level executive support, including managing schedules, coordinating meetings, and maintaining calendars for senior executives.
• Handle confidential and sensitive information with discretion and professionalism.

Qualifications:

• Minimum of 5 years of experience as an Internal Event Coordinator or Executive Assistant, with at least 5 years of experience in high-level event planning and coordination.
• Proven ability to manage multiple events and projects concurrently with a high level of organization and attention to detail.
• Demonstrated expertise in managing complex executive calendars and event planning for high-profile events.
• Advanced proficiency in Microsoft Office Suite, especially in PowerPoint and Excel.

• Excellent verbal and written communication skills, with the ability to convey complex information clearly and concisely.
• Commitment to the Catholic faith and familiarity with Catholic teachings, traditions, and liturgical practices.
• Strong organizational skills with a proven ability to manage multiple priorities and tight deadlines.
• High level of discretion, professionalism, and confidentiality.
• Strong interpersonal skills, with the ability to build positive relationships with internal and external stakeholders.
• Ability to work independently, take initiative, and problem-solve proactively.
• Bachelor’s degree preferred, but not required with extensive experience.

Physical Demands:

• Ability to stand, walk, and lift materials up to 50 pounds as needed.

Work Environment:

• This role involves working onsite at the event center, which may include indoor and outdoor environments.
• This role requires flexibility in working hours to accommodate internal event deadlines, including occasional evenings and weekends as needed. This position operates in a dynamic and mission-focused environment.

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