Job Description

Sommers Schwartz is seeking an experienced legal secretary to work on our Class Action and Wage & Hour litigation team in the firm’s Southfield, Michigan office.

In this regular, full-time, non-exempt position, the successful candidate will support several attorneys in their representation of clients at every stage of litigation, including intake and pre-suit investigation, discovery, motion practice, pre-trial proceedings, dispute resolution, and trial. This is a fast-paced and busy practice group requiring collaborative working relationships, attention to detail, effective communication, and a desire to learn and grow in the practice.

ONLY QUALIFIED CANDIDATES will be considered and should expect a response.

Job responsibilities include:

• Collecting pertinent information from prospective clients during phone interviews.
• Entering information into the firm’s matter intake software and contact databases.
• Working with attorneys and professional staff to evaluate legal claims, request and review critical records, and communicate with prospective clients throughout the intake process.
• Opening, organizing, and maintaining case files.
• Electronic filing in state and federal court.
• Downloading electronic court filings as they are filed.
• Calendaring case and other deadlines as needed.
• Scheduling court reporters, attorney travel arrangements, and attorney meetings as needed.
• Drafting form retainer agreements, consent forms, and other documents, and sending to clients for signature.
• Preparing legal documents, including pleadings, motions, briefs, affidavits, discovery requests, case evaluation summaries, and demand letters, as directed by attorneys.
• Organizing and maintaining documents in paper and our electronic filing system.
• Inputting updates into our case management system.
• Meeting with clients and other professionals to discuss details of the case.
• Communicating with clients verbally and in writing.
• Working with attorneys, other paralegals, and professional staff.
• Assisting with trial preparation by organizing exhibits and performing other tasks.
• Paying invoices through the firm’s accounting department.
• Participating in firm activities, meetings, and events.
• Assisting with other external marketing and administrative duties as needed.

Candidates should possess the required experience and skills:

• Two or more years of experience working on litigation cases in a law firm setting. Class Action and/or FLSA case experience is a plus.
• Excellent communication skills and the ability to empathize with emotional and distraught individuals seeking legal assistance.
• Solid organizational skills and the ability to work independently in a fast-paced litigation environment.
• Excellent people skills and the ability to problem solve and work quickly under stress.
• Team player with the ability to establish functional relationships with different personalities.
• Proficiency in Microsoft Office applications, including Word, Outlook, and Excel; knowledge of RightSignature, LawRuler, or similar intake and practice management software programs is preferred.

Business hours are 8:30 am to 5:00 pm, Monday through Friday, but additional work may be necessary. This is an office-based position, with the possibility of up to two remote workdays per week. A background check, in accordance with applicable employment laws, may be required. Sommers Schwartz is an equal opportunity employer.

Interested candidates are asked to submit a résumé and compensation requirements to  Kevin Stoops (kstoops@sommerspc.com) and Joe Bourgon (jbourgon@sommerspc.com).

How many years of experience do you have as a legal assistant in a law firm?

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